Ref: 196
Name: Finance Administrator
Summary: To ensure the routine financial functions of the Company are carried out effectively.
Term: Perm
Salary: £22000
Start Date: 28/02/2016
Area: Horton - Northants

Please apply for this job directly to               or call 01908 671900

JOB TITLE:  Finance Administrator

REPORTS TO:  Managing Director & Commercial & Projects Director


To ensure the routine financial functions of the Company are carried out effectively.



To raise sales invoices with any supporting paperwork to meet Company and / or client deadlines.

To maintain detailed supplier contact details from receipt through to authorisation and payment.

To ensure all clients confirm receipt of sales invoices.

To ensure sales invoices are paid within agreed timescales and monitor through appropriate process, specifically Network Rail invoices.

To raise purchase orders and ensure there is an effective inter-depot process.

To input purchase invoices onto the Sage Accounting System. 

To ensure delivery notes are filed with purchase orders.

To maintain up-to-date cash flow forecast and submit to Managing Director as required.

To make supplier payments when authorised by the Managing Director.

To undertake weekly bank account postings and reconciliation.

To maintain petty cash and associated postings.

To ensure cheques received are banked promptly.

To provide nominal account analysis and reconciliations.

To assist MacIntyre Hudson with the production of monthly management accounts. 

To assist MacIntyre Hudson with the annual P11D process.

To undertake year end audit preparation and Auditor liaison.

To provide ad hoc financial information as required.

To assist the Commercial & Projects Director as required.

General Administration

To collate completed ‘Management Monitoring’ forms and circulate to the Directors.

To keep a central file of vehicle warranties, leasing documents and related costs.

To assist in the preparation of the commercial aspects of tenders.

To assist in the preparation of quotes as and when required.

To make occasional CIS contractor payments.

To log company vehicle mileage and calculate monthly personal mileage costs.

To open and distribute incoming post.

To work towards maintaining ISO 9001/14001 quality and environmental

To perform any other duties as required.


Proven track record working within a financial commercial environment.

Competent user of the Sage Accounting System.

Qualified to AAT Technician standard or equivalent work experience,

Excellent interpersonal and communication skills.

Strong influencing and persuading skills.

Ability to work under pressure and meet deadlines.

Ability to organise, prioritise and plan a varied workload.

Ability to work independently or as part of a team.

Ability to work with attention to detail and accuracy.

Ability to work on own initiative and take responsibility for decisions.

Demonstrate a willingness to work flexibly.

Competent in the use of IT systems, particularly Word, Excel and databases.

Ability to work within ISO standards an advantage.

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